TUPE Co-Ordinator

1. Role Purpose

The TUPE Co-ordinator supports the HR and Mobilisation teams in managing all aspects of the TUPE process during a contract mobilisation. The role ensures compliance with TUPE legislation, accurate data handling, effective communication, and a smooth experience for employees transferring into the organisation. The Co-ordinator will participate in consultations, gather information, support planning, and maintain full documentation throughout the process.

2. Key Responsibilities

TUPE Consultations & Employee Engagement

• Support the delivery of group and 1-to-1 TUPE consultation meetings.
• Provide clear, professional explanations of the TUPE process, timelines, and employee rights.
• Respond to routine employee queries and escalate complex issues to HR.
• Assist with issuing consultation letters, FAQs, meeting invites and information packs.
• Ensure employees feel supported, informed, and treated with dignity throughout the process.

Data Management & Compliance

• Gather, review, and verify incoming Employee Liability Information (ELI) from the outgoing contractor.
• Maintain accurate records of all TUPE documentation, including attendance at consultations, employee queries, and decisions.
• Track ELI amendments and ensure updates are communicated to HR and Operations.
• Support GDPR-compliant handling of personal data.
• Ensure all activities align with TUPE legal requirements and internal policies.

Mobilisation Support

• Work with the Mobilisation Manager to maintain TUPE timelines and milestones.
• Prepare personnel information for onboarding, payroll set-up, and training schedules.
• Assist with issuing new starter documentation (contracts, welcome packs, site rules).
• Help coordinate induction and onboarding arrangements for transferring employees.
• Liaise with site managers, union representatives, and outgoing contractors where required.

Communication & Reporting

• Provide daily/weekly TUPE progress updates to HR and the mobilisation team.
• Escalate risks, employee concerns, or potential disputes promptly.
• Support the creation of briefing materials, communication plans, and staff notices.
• Support post-transfer follow-up to ensure any outstanding issues are resolved.

3. Key Skills & Experience Required

Essential

• Experience in HR, employee relations, or people-focused roles.
• Strong understanding of TUPE processes or previous involvement in mobilisation or transitions.
• Excellent communication and interpersonal skills.
• Strong organisational skills and attention to detail.
• Ability to maintain confidentiality and manage sensitive information.
• Confidence in speaking with employees at all levels.
• Good administrative and record-keeping abilities.

Desirable

• Direct experience coordinating TUPE consultations.
• Knowledge of employment law relating to TUPE.
• Experience working in cleaning, FM, or service-sector environments.
• HR qualification (CIPD Level 3+) or equivalent experience

5. Working Requirements

• Temporary contract aligned to mobilisation timelines.
• Flexibility to travel to sites and attend consultation sessions.
• May require early mornings, evenings, or weekend availability depending on workforce shift patterns.

Location: Dartford, London

Salary: £40,000

Please note, This is a Fixed Term position for a 3 month role, this is the annual salary and all roles are interim only.