Fleet & Office Administrator
Excellerate Group is a £150m soft services market leader and we provide dynamic, tech-led solutions for clients across the UK & Ireland. We’re now a 9000 strong team, serving over 2600 client sites.
We usually respond within a week
Fleet & Office Administrator
Overview
We are seeking a highly organised and proactive Fleet & Office Administrator to support both our head office operations and company fleet management. This role is ideal for someone who can balance day-to-day office administration with responsibility for maintaining accurate fleet records, handling driver administration, and ensuring compliance.
Key Responsibilities
Office Administration
- Manage inbound post: sort, scan, and distribute to relevant departments.
- Maintain office supplies (e.g., milk, stationery) and place orders as needed.
- Monitor and liaise with the cleaning team to ensure workplace standards are met.
- Manage boardroom bookings in Office 365.
- Provide general office support as required.
Fleet Administration
- Fleet Lists: Maintain up-to-date records of company vehicles and drivers. Liaise with fleet providers for rented and leased vehicles.
- Fines: Process and allocate vehicle fines; liaise with relevant offices), drivers, and payroll. Keep accurate records and documentation.
- Fuel Cards: Issue cards for new starters, cancel when required.
- Fuel Claims: Create/terminate driver accounts in the Abax platform, support users with system queries.
- Licence Checks: Support or manage driver licence verification.
- Insurance: Maintain insurance records, update fleet lists, and liaise with insurers on incidents.
Skills & Attributes
- Strong organisational and multitasking skills.
- High attention to detail and accuracy.
- Confident using Office 365 and comfortable learning fleet systems.
- Good communication skills, able to liaise across departments and external partners.
- Proactive, reliable, and able to work independently.
What We Offer
- Competitive salary.
- Supportive working environment.
- Opportunity to develop a dynamic environment.
Location: 5 Leonard St, London EC2A 4QS
- Department
- Office Administrator
- Locations
- UK Group HQ, 65 Leonard Street, London EC2A 4QS
- Total weekly hours
- 40
UK Group HQ, 65 Leonard Street, London EC2A 4QS
We reward our people
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Employee Assistance Programme (EAP)
We've joined forces with the Retail Trust, to introduce a range of measures to support our team's health and wellbeing. Every member of the team has free access to a range of personalised wellbeing resources, which includes access to a virtual GP, financial aid, counselling and cognitive behavioural therapy, discounts and rewards - as well as the Retail Trust’s 24-hour wellbeing helpline.
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Hastee Pay - Earnings on Demand Platform
Our team can access a portion of their earned pay when they need it, on-demand. Hastee Pay also offers financial education and management tools for all too.
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Excellerate Superstars
We recognise and acknowledge our exceptional team members in Superstars Reward & Recognition programme.
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Refer a Friend Programme
Introduce a friend or family member to our team, and receive £100 as a thank you payment (after a qualifying period).
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Cycle to Work Scheme
Our support for environmental causes and the wellbeing of our employees come together in our Cycle-to-Work scheme. Find out more when you join us!
Workplace & culture
Excellerate Services is a diverse workplace where innovation, sustainability and challenging the norm to deliver exceptional service is what we do, every day.
We are customer obsessed and people focused.
We take great pride in recognising our amazing people every day. And we encourage everyone across the business to be open and transparent in everything they do.
Being a responsible and sustainable business is a fundamental principle and guides every decision we make.
Join us on our ambitious journey and thrive with Excellerate.
About Excellerate Services
Excellerate Services Group is a thriving, dynamic place to work.
Our aim is simple; to deliver technology-led and quality-driven cleaning and security services for our clients across the UK and Ireland.
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