The Procurement Analyst is responsible for supporting the procurement function within the facility management company by analysing and managing procurement activities, ensuring cost-effective purchasing, and maintaining supplier relationships.

The role involves working closely with internal teams to identify needs, select suppliers, negotiate contracts, and ensure timely delivery of goods and services necessary for smooth facility operations.

Procurement Planning and Strategy:

Assist in the development and execution of procurement strategies, policies, and processes to ensure the timely and cost-effective purchase of goods and services.

Vendor Management:

Support vendor selection, manage relationships, and monitor vendor performance to ensure quality, cost-efficiency, and compliance with contract terms.

Purchase Order Management:

Coordinate the creation, tracking, and management of purchase orders (POs) for all facility-related goods and services. Ensure orders are fulfilled on time and within budget.

Cost Analysis and Budgeting:

Conduct cost analysis and benchmarking for various goods and services. Assist with budget preparation and monitor spending to ensure alignment with budgetary constraints.

Contract Negotiation:

Assist in negotiating contracts with suppliers and service providers, ensuring favourable terms, conditions, and pricing.

Market Research:

Conduct research to identify new suppliers, industry trends, and cost-saving opportunities.

Inventory Management:

Monitor inventory levels of facility management supplies, ensuring stock is replenished in a timely manner to avoid shortages or overstock.

Data Management & Reporting:

Maintain procurement data in the system, generate reports, and analyze procurement performance metrics. Provide recommendations based on findings.

Compliance & Risk Management:

Ensure that procurement activities are compliant with company policies, industry regulations, and best practices. Identify and mitigate procurement-related risks.

Responsibilities/Duties:

• Strong analytical skills with the ability to evaluate data and make informed decisions.
• Excellent negotiation and communication skills.
• Proficiency in procurement software and Microsoft Office Suite (Excel, Word, PowerPoint).
• Knowledge of procurement laws, regulations, and best practices.
• Strong organizational and time management skills with the ability to manage multiple tasks simultaneously.

• Ability to work effectively in cross-functional teams.

Relationships:

• Customers – regional teams
• Suppliers
• Area Regional Managers & Supervisors
• Contract managers and key site team members
• Head office support functions

Qualifications

Skills:

• Strong analytical skills with the ability to evaluate data and make informed decisions.
• Excellent negotiation and communication skills.
• Proficiency in procurement software and Microsoft Office Suite (Excel, Word, PowerPoint).
• Knowledge of procurement laws, regulations, and best practices.
• Strong organizational and time management skills with the ability to manage multiple tasks simultaneously.

• Ability to work effectively in cross-functional teams.

Education:

Bachelor’s degree in Supply Chain Management, Business Administration, Facilities Management, or a related field.

Experience:

• 2-3 years of experience in procurement, supply chain, or facilities management, preferably in a facility management setting
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  Working Conditions
  
  • Full-time position.
    
  • Office-based, with occasional site visits to facilities as required.
    
  • Occasional travel may be required for supplier meetings and site evaluations
    
  General: This job description is issued as a guide to assist you in your duties and not exhaustive, we would be pleased to discuss any constructive comments you may have. Because of the evolving nature and changing demands of our business this job description may be subject to change. You may, on occasions, be required to undertake additional or other duties within the context of this job description, and according to the needs of the business
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Salary £40,000

Location - Performance Centre, Paisley